Operating Rules

Section 1. The officers shall consist of a President, Vice President, Secretary, Treasurer six directors which includes one director at large. The officers shall hold office for a period of one year or until their successors are qualified, nominated and duly elected by members in good standing.

Section 2. The president shall preside over all general membership and Board of Directors meeting. The president shall appoint all special and standing committees and conduct the business of the L.L.C. in accordance with the bylaw and other rules and regulation that may be applicable. The president shall be an ex-officio member of all committees. The president shall be limited to two consecutive terms. The outgoing president shall be a director at large for the year following the end of his or her term of office.

Section 3. The vice president shall perform the duties of the president when the president is absent from any general membership or board of directors meeting.

Section 4. The secretary shall be elected by the members. The secretary shall keep the minutes of all meetings and be ex-officio secretary of all meetings. The secretary shall be required to make such reports pertaining to the activities of the L.L.C. And of appropriate state another governmental agencies ass it may pertain to the L.L.C. The secretary shall conduct, supervise, count and record balloting of all elections and perform all other duties that usually pertain to the office of the secretary.

Section 5. The treasurer shall be elected by the members. The treasurer shall keep and safeguard the accounting records and funds of the L.L.C. The treasurer shall keep records of all funds generated from membership fees, shows and donations. The treasurer shall give a report to the board of directors after each show of: income, expenses, amounts paid and outstanding balances. The treasurer shall not disperse any funds without prior approval of a quorum of the board of directors. Any funds dispersed shall be in the form of a check from the L.L.C. checking account with a minimum of two board members' authorized signatures. The treasurer in conjunction with the secretary shall keep current records of all members in good standing and perform other functions customarily associated with the role of the treasurer.

Section 6. The board of directors shall consist of ten (10) adult members in good standing and shall specifically include the president, vice president, secretary, treasurer and five directors at large and the immediate past president. The board of directors in it's entirely shall be nominated by members in good standing. They shall be elected by a majority of the votes of the general membership in good standing.

•  The board of directors at large shall serve for a period of one year. Election of the board of directors shall occur at a convenient and appropriate time near the end of the season between the month of October and end of the calendar year.

•  All members of the board shall be members in good standing. Should a vacancy occur, it shall be the duty of the president to appoint a director or officer to fill the vacancy from on of the three names nominated by the board of directors.

•  A quorum at any meeting of the board of directors shall consist of no less than two of the following officers: president, vice president, secretary and treasurer and no less than four of the directors at large.

Section 7. Membership shall consist of the following types.

•  Adult membership - shall be persons over the age of 18 years old. Should a youth member attain the age of 18 years during the course of the season they shall be considered an adult for the course of the whole season.

•  Youth membership – shall be persons under the age of 18years old during the course of the whole season.

•  Family membership – shall be persons that are husband and wife, or a single father or mother, with children under the age of 18 years old.

•  Corporate/Sponsor membership – shall be a person or company that has been given a corporate/sponsor membership as a result of their donations or contribution to Grass Root Cutters, L.L.C. A contribution of $250 shall is required for sponsor membership. A contribution of $500 qualifies for corporate membership. A contribution of $1,000 qualifies for platinum corporate membership. The member's name or company name shall be mentioned at least 4 times during the course of all shows during the course of the season and shall be given two tickets to the annual awards banquet. A corporate sponsor shall be acknowledged by their providing a 3' X 5' banner to be displayed at all shows, mentioned at least 6 times during the course of a show and receive four tickets to the annual awards banquet. A platinum corporate sponsor shall be acknowledged by their providing two 3'X5' banners to be displayed at all shows during the course of the season and shall be given eight tickets to the annual awards banquet. These sponsorship are renewable yearly.

Section 8. In conformance with our mission statement, any member that is responsible for causing dissent, malice, discontent, animosity or disharmony with any members of Grass Roots Cutters L.L.C. may be banned from membership, suspended or put on probation by the board of directors of Grass Root Cutters, L.L.C.

Section 9. Each individual adult membership in good standing shall be allowed one vote. Each family membership in good standing shall be slowed at total of one vote. Each youth member who has purchased an individual membership shall be allowed one vote.

Section 10. Any show sanctioned by Grass Roots Cutters, L.L.C. must have prior approval of the board of directors. The designated show organizer shall be responsible for collecting membership fees and paying the agreed upon amount of $3.00 per work to Grass Root Cutter, L.L.C. Anyone who shows in any sanctioned Grass Roots Cutters L.L.C. show must be a member.